General Contracting Field Service Management
Buildertrend's Cost Per Active Job Explained
Work out what Buildertrend costs you per active job at any quote level, from 5 to 80 jobs a year, with the annual discount applied.
Buildertrend does not publish a price, so cost per active job cannot be looked up. It has to be calculated from the quote you are given. The arithmetic is fixed: quoted monthly rate multiplied by 12, less 10% if you pay the year upfront, divided by the number of jobs you run concurrently in that year. Everything below sweeps that calculation across the realistic range.
Key points
- Buildertrend’s pricing page publishes no dollar figure at any tier; it collects builder type and annual construction volume and returns a custom quote.
- The only numeric term Buildertrend publishes is 10% off when you pay upfront for an annual plan, which is $598.80 a year at a $499 monthly quote.
- Unlimited users and unlimited projects are stated as included, which means cost per user falls as you hire but cost per active job does not.
- At a $499 monthly quote paid annually upfront ($5,389.20), cost per active job is $1,077.84 at 5 jobs, $269.46 at 20 jobs and $67.37 at 80 jobs.
- To get under $100 per active job you need 22 jobs at a $199 quote and 108 jobs at a $999 quote.
What does Buildertrend actually publish about price?
Three things, and no dollar amount among them. The pricing page states unlimited users, unlimited projects, and a limited-time offer of 10% off your subscription when you pay upfront for an annual plan. It also states that a subscription includes unlimited users, access to the core set of tools, daily virtual trainings and a 24/7 Help Center, and that pricing is tailored to your business through a conversation with a team member.
The page qualifies its own audience: builders who oversee five or more projects a year or handle complex multi-phase builds, and who are moving from six to eight figures in annual revenue. It asks for average annual construction volume in bands from $0 to $499K up to $31M+. That banding is the strongest available signal that the quote scales with volume, but Buildertrend does not publish what any band costs.
So every table below takes the quote as an input, not an output.
What assumptions are these numbers built on?
State them plainly, because they are the only things that change the answer.
- The quoted rate is monthly. Annual cost is quote × 12.
- The 10% discount applies to the full twelve months and requires paying upfront, as the pricing page states.
- “Active job” means a job open in your system during the year. If you count only jobs closed, or only jobs open on a given day, your denominator changes and so does every per-job figure.
- No implementation or onboarding fee is included. Buildertrend describes a streamlined onboarding process and says most builders start within a few days, but publishes no onboarding charge, so none is modelled.
- No payment processing fees are included. Buildertrend does not publish a card or ACH rate, so any processing cost sits outside these tables.
- No mid-term price change. Year-two uplift is modelled separately below.
What is the annual cost at each quote level?
Straight arithmetic, both payment routes.
| Quoted monthly rate | Paid monthly (12 × rate) | Paid annually upfront (−10%) | Saving |
|---|---|---|---|
| $199 | $2,388.00 | $2,149.20 | $238.80 |
| $299 | $3,588.00 | $3,229.20 | $358.80 |
| $399 | $4,788.00 | $4,309.20 | $478.80 |
| $499 | $5,988.00 | $5,389.20 | $598.80 |
| $599 | $7,188.00 | $6,469.20 | $718.80 |
| $699 | $8,388.00 | $7,549.20 | $838.80 |
| $799 | $9,588.00 | $8,629.20 | $958.80 |
| $999 | $11,988.00 | $10,789.20 | $1,198.80 |
Working, one row: $499 × 12 = $5,988.00. $5,988.00 × 0.10 = $598.80. $5,988.00 − $598.80 = $5,389.20.
These quote levels are illustrative inputs chosen to span a realistic range. Buildertrend publishes none of them. Substitute the figure you are actually quoted.
What is Buildertrend’s cost per active job?
This is the table to find your own row in. Annual upfront cost divided by active jobs per year.
| Quoted monthly | Annual upfront | 5 jobs | 10 jobs | 20 jobs | 40 jobs | 80 jobs |
|---|---|---|---|---|---|---|
| $199 | $2,149.20 | $429.84 | $214.92 | $107.46 | $53.73 | $26.87 |
| $299 | $3,229.20 | $645.84 | $322.92 | $161.46 | $80.73 | $40.37 |
| $399 | $4,309.20 | $861.84 | $430.92 | $215.46 | $107.73 | $53.87 |
| $499 | $5,389.20 | $1,077.84 | $538.92 | $269.46 | $134.73 | $67.37 |
| $599 | $6,469.20 | $1,293.84 | $646.92 | $323.46 | $161.73 | $80.87 |
| $699 | $7,549.20 | $1,509.84 | $754.92 | $377.46 | $188.73 | $94.37 |
| $799 | $8,629.20 | $1,725.84 | $862.92 | $431.46 | $215.73 | $107.87 |
| $999 | $10,789.20 | $2,157.84 | $1,078.92 | $539.46 | $269.73 | $134.87 |
Working, one cell: $5,389.20 ÷ 20 = $269.46.
The spread across this table is 80-fold, from $26.87 to $2,157.84. Only one of those two numbers is driven by the quote. The other is driven by job count, and job count moves the answer far harder than negotiating the quote does. Halving a $999 quote to $499 takes the 20-job figure from $539.46 to $269.46. Doubling job count from 20 to 40 at $999 takes it from $539.46 to $269.73. Same effect, and one of them you control without a phone call.
How does cost per job change against job size?
Two axes: number of active jobs, and average job value. Held at a $499 monthly quote, $5,389.20 annual upfront. The cell is the software cost as a percentage of one job’s value.
| Average job value | 5 jobs ($1,077.84/job) | 10 jobs ($538.92/job) | 20 jobs ($269.46/job) | 40 jobs ($134.73/job) |
|---|---|---|---|---|
| $15,000 | 7.19% | 3.59% | 1.80% | 0.90% |
| $50,000 | 2.16% | 1.08% | 0.54% | 0.27% |
| $150,000 | 0.72% | 0.36% | 0.18% | 0.09% |
| $400,000 | 0.27% | 0.13% | 0.07% | 0.03% |
Working: $1,077.84 ÷ $15,000 = 0.0719, so 7.19%.
This is the table that explains Buildertrend’s stated audience. A remodeler running five $15,000 jobs a year is paying 7.19% of each job’s value in software at a $499 quote. A general contractor running 20 jobs at $150,000 is paying 0.18%. The same quote is a different product depending on which corner of this grid you sit in, and the pricing page’s own qualifier of five or more projects a year plus six-to-eight-figure revenue maps onto the bottom-right of the grid, not the top-left.
How many jobs do you need to hit a target cost per job?
Reverse the calculation. Jobs required = annual upfront cost ÷ target per-job cost, rounded up to a whole job.
| Quoted monthly | Annual upfront | Jobs for $500/job | Jobs for $250/job | Jobs for $100/job |
|---|---|---|---|---|
| $199 | $2,149.20 | 5 | 9 | 22 |
| $299 | $3,229.20 | 7 | 13 | 33 |
| $399 | $4,309.20 | 9 | 18 | 44 |
| $499 | $5,389.20 | 11 | 22 | 54 |
| $599 | $6,469.20 | 13 | 26 | 65 |
| $699 | $7,549.20 | 16 | 31 | 76 |
| $799 | $8,629.20 | 18 | 35 | 87 |
| $999 | $10,789.20 | 22 | 44 | 108 |
Working: $5,389.20 ÷ $100 = 53.89, rounded up to 54 jobs.
Use this in the opposite direction to the sales conversation. Decide the per-job number your margin tolerates, read across to your realistic job count, and the row you land on is the highest monthly quote that works for you. If the quote you are offered sits below that row, the maths is settled. If it sits above it, you are buying on something other than cost per job.
What happens to cost per job in year two and year three?
Buildertrend publishes no renewal terms and no uplift policy, so this models three scenarios rather than reporting a rate. Base is a $499 monthly quote, annual upfront, 20 active jobs a year.
| Renewal uplift | Year 1 | Year 2 | Year 3 | 3-year total | Cost per job over 60 jobs |
|---|---|---|---|---|---|
| 0% | $5,389.20 | $5,389.20 | $5,389.20 | $16,167.60 | $269.46 |
| 5% | $5,389.20 | $5,658.66 | $5,941.59 | $16,989.45 | $283.16 |
| 10% | $5,389.20 | $5,928.12 | $6,520.93 | $17,838.25 | $297.30 |
Working: $5,389.20 × 1.05 = $5,658.66. $5,658.66 × 1.05 = $5,941.59. Sum = $16,989.45. $16,989.45 ÷ 60 = $283.16.
A 10% annual uplift costs $27.84 more per job by year three than a flat renewal, on this base. That is roughly one twentieth of the difference between running 10 jobs and running 20. It matters, but it is a second-order term. The uplift figures above are scenarios, not quoted terms; ask for the renewal clause in writing.
What does unlimited users do to the per-seat number?
Buildertrend states unlimited users are included in the subscription. At $5,389.20 a year:
| Users | Cost per user per year | Cost per user per month | Cost per active job (20 jobs) |
|---|---|---|---|
| 1 | $5,389.20 | $449.10 | $269.46 |
| 3 | $1,796.40 | $149.70 | $269.46 |
| 5 | $1,077.84 | $89.82 | $269.46 |
| 8 | $673.65 | $56.14 | $269.46 |
Working: $5,389.20 ÷ 8 = $673.65, and $673.65 ÷ 12 = $56.14.
The right-hand column is the point. Headcount moves per-user cost by a factor of eight across this table and moves per-job cost by nothing.
Two things contractors get wrong about this price
“Unlimited users means it gets cheaper as we grow.” Only on the per-seat metric. Growth that adds staff without adding jobs takes per-user cost from $449.10 a month at one user to $56.14 at eight, while per-job cost stays at $269.46. If you are comparing against a per-seat competitor, unlimited users is a genuine structural advantage. If you are comparing against your own margin per job, it is irrelevant.
“The 10% annual discount is where the money is.” It is not. At a $499 quote the discount is $598.80 a year, which across 20 jobs is $29.94 per job. Moving from 20 jobs a year to 25 at the same quote takes per-job cost from $269.46 to $215.57, a saving of $53.89 per job, which is 1.8 times the discount. And the discount requires paying $5,389.20 upfront. On a business where that sum is a meaningful share of working capital, the cash timing may cost more than the 10% returns.
| Lever | Per-job effect at $499 quote, 20 jobs |
|---|---|
| Take 10% annual discount | −$29.94 |
| Negotiate quote down $100/month | −$54.00 |
| Run 5 more jobs in the year | −$53.89 |
| Add 5 more staff | $0.00 |
Working, the $100 lever: $399 × 12 × 0.9 = $4,309.20. $4,309.20 ÷ 20 = $215.46. $269.46 − $215.46 = $54.00.
When is this estimate wrong?
- Your quote is not monthly. If Buildertrend prices you annually from the outset, multiplying by 12 double-counts. Confirm the billing unit before using any row above.
- The 10% offer has ended. The pricing page describes it as a limited-time offer. If it has lapsed by the time you buy, every “annual upfront” column becomes the “paid monthly” column, and per-job costs rise by 11.1%.
- There is an onboarding or setup charge. None is published. A one-off $1,500 setup fee spread over 20 first-year jobs adds $75.00 per job in year one, which is more than double the annual discount.
- You count jobs differently. A contractor with 20 jobs opened but 6 open at any one time can honestly report either number. The per-job figure changes 3.3-fold depending on which.
- Job count varies year to year. These tables assume a steady rate. A year at 12 jobs after a year at 24 doubles your per-job cost on an unchanged subscription.
- Payment processing. If you take client payments through the platform, processing fees apply on top and are not published, so they are absent from every figure here.
What could not be verified
Buildertrend does not publish a price we could verify. The pricing page carries no tier names, no per-user rate, no per-project rate and no price bands. There is no free plan stated, no trial length stated, no contract minimum stated, no onboarding fee stated, no payment processing rate stated and no renewal uplift policy stated. The volume bands on the quote form ($0–499K through $31M+) indicate that the quote varies with construction volume, but the page does not say by how much.
No comparison table in this article assigns Buildertrend a price, because no price exists to assign. Every dollar figure above is either a stated Buildertrend term (the 10% annual discount, unlimited users, unlimited projects) or arithmetic performed on a quote level supplied as an input by us and clearly labelled as such.
We do not use this product. This is a record of what the vendor publishes, plus the calculations that follow from it.
What to check before you buy
- Is the quote monthly or annual? Every table here breaks if you get that wrong.
- Is the 10% upfront offer still live, and does it apply to renewals or only year one? Get it in the contract, not the email.
- Is there an onboarding or implementation fee? None is published. Ask for the figure and add it to your first-year per-job number.
- What is the renewal uplift cap? A 10% annual uplift adds $27.84 per job by year three on the $499, 20-job base.
- What is the contract term and the exit notice period? Not published.
- What is the payment processing rate if you use in-platform payments? Not published, and on a $150,000 job a difference of half a percentage point is $750, which dwarfs the subscription cost per job.
- Count your active jobs honestly before the call. It is the single biggest driver in every table above, and it is the number the quote form is asking you about in a different form.
Sources: Buildertrend Pricing, scraped 2026-08-31, and Buildertrend.
Read next
- Buildertrend vs Tradify: Which Costs Less for Remodelers
- Kickserv’s Per-User Pricing: How Costs Scale
- FieldPulse SMS and Dispatch Fees: What’s Included and Extra
- Kickserv: Hidden Costs Beyond the Monthly Subscription
Also worth reading: Buildertrend Pricing for a Small Remodeling Crew
Common questions
- How much does Buildertrend cost per month?
- Buildertrend does not publish a monthly price. Its pricing page asks for builder type, average annual construction volume and contact details, then returns a custom quote by phone or email. The only public figures are structural: unlimited users, unlimited projects, and 10% off when you pay upfront for an annual plan. Any monthly figure you see quoted elsewhere is somebody's quote, not a published rate, and it will not necessarily be yours.
- What is a good cost per active job for construction management software?
- There is no published benchmark, so use your own job value. At a $499 per month quote paid annually upfront, the yearly cost is $5,389.20. Across 20 active jobs that is $269.46 per job, which is 1.80% of a $15,000 job, 0.54% of a $50,000 job and 0.18% of a $150,000 job. Decide the percentage you will tolerate first, then check how many jobs a year you actually run.
- How much does the 10% annual discount actually save?
- It removes 10% of twelve months of the quoted monthly rate. At $299 per month that is $358.80 a year, at $499 it is $598.80, and at $999 it is $1,198.80. Spread across 20 active jobs a year those savings are $17.94, $29.94 and $59.94 per job respectively. It is a real saving but it is one twentieth of the decision compared with getting the quote itself down.
- Does unlimited users make Buildertrend cheaper per user?
- Yes per user, no per job. Buildertrend states that unlimited users are included, so a $5,389.20 annual cost is $5,389.20 per user at one user, $1,796.40 at three, $1,077.84 at five and $673.65 at eight. Cost per active job does not move at all when you add seats. If your headcount grows faster than your job count, per-user cost falls while per-job cost stays flat.
- How many jobs a year do I need to get Buildertrend under $100 per job?
- Divide the annual upfront cost by 100. At a $199 monthly quote the annual upfront cost is $2,149.20, so you need 22 active jobs. At $399 you need 44, at $499 you need 54, at $699 you need 76 and at $999 you need 108. Buildertrend's own pricing page positions the product at builders overseeing five or more projects a year, which sits well above $100 per job at most quote levels.
Sources — checked Aug 31, 2026
Prices and plan limits are taken from the pages above on the date shown. Vendors change them without notice. Confirm on the vendor's own site before purchasing. We have not used these products — see our methodology.